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Payroll software for SMEs

Payroll shouldn't take your accountant the first week of every month.

E-Tracker runs payroll on the same system your team already uses for attendance and leave. Build salary structures once, process, review and finalise each month, and every employee gets their payslip, tax and Form 16 on their phone.

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Payroll console with salary slips, income tax, provident fund and salary payment details

Why SME payroll is still a spreadsheet nightmare

In most small and mid-sized companies, payroll is a chain of handoffs. Attendance comes from a register or a biometric export, leave is tracked in a separate sheet, the accountant copies everything into a salary workbook, and statutory deductions are calculated by hand or by a consultant. One wrong formula and fifty salaries are wrong.

Enterprise payroll suites solve this, but they are priced and built for companies with an HR department. Generic accounting tools handle the posting, but not the attendance, leave, loans and tax declarations that decide what someone is actually paid.

SME payroll software needs to start where your data starts — attendance and leave — and carry it all the way to a payslip and Form 16, with Indian statutory rules configured rather than calculated by hand.

What to look for in payroll software for an SME

  1. Attendance and leave built in. If attendance sits in another tool, someone will still be copying numbers every month.
  2. Indian statutory setup. PF, ESI, professional tax and LWF should be configured once and applied in every run, not recalculated by hand.
  3. Tax and Form 16. Employee tax declarations, tax computation and Form 16 / 24Q should come from the same system that pays salaries.
  4. Loans, advances and exits. Recoveries and final settlements are where spreadsheets usually break.
  5. Per-employee pricing. SMEs grow in steps. Pricing should follow employees, so you never pay for an HR suite you are not using.

Features

How E-Tracker solves it

01

Salary components and structures

Set up salary components and structures once and assign them to employees. A built-in salary calculator shows how a CTC splits into components before you commit.

Payroll console with salary slips, income tax, provident fund and salary payment details
02

Monthly payroll runs: process, review, finalise

Run payroll each month, add one-off inputs like bonuses or deductions, review the results and finalise. Lock the payroll period so attendance cannot be changed afterwards.

03

Loans, advances and final settlements

Record loans and advances against employees and recover them through payroll. When someone leaves, process their final settlement as part of the exit.

04

Payslips, income tax and Form 16 on the phone

Employees see payslips, their salary structure and year-to-date earnings, submit tax declarations with investment proofs, view their tax computation and download Form 16. Admins review declarations and generate Form 16 and 24Q.

Go live in days

How it works

  1. 1

    Set up payroll

    Configure salary components, structures, payroll settings and your statutory (PF, ESI, PT) and LWF details.

  2. 2

    Let attendance and leave flow

    Employees punch, apply for leave and get approvals in the app through the month.

  3. 3

    Process, review, finalise

    Run payroll, add one-off inputs, review, finalise and lock the period. Payslips appear in every employee's app.

Case study · Light engineering manufacturer

Illustrative scenario

Payroll for 140 people in an afternoon

A manufacturer with 140 employees across a factory and two sales offices used a part-time consultant and four spreadsheets to run payroll, usually finishing on the 7th. With attendance, leave, loans and statutory setup in one system, the accounts executive now processes, reviews and finalises payroll in the first days of the month — and salary questions from the shop floor dropped because every worker can see their payslip on their phone.

Based on how teams in this industry typically roll out the product. Figures are representative, not a specific customer's results.

140employees on one payroll
Daysearlier salary processing
4 → 0payroll spreadsheets

Pricing example

What it costs for 5 employees

A simple example on the Business plan. Every extra employee or agent is added at the same per-person rate, so it is easy to work out for your own team. Start with a free trial and pay only when you continue.

  • Everything in Essential
  • Monthly payroll runs and payslips
  • Salary components, structures and calculator
  • Statutory (PF, ESI, PT) and LWF setup
  • Income tax declarations, Form 16 and 24Q
  • Loans, advances and final settlements
Compare all E-Tracker plans
E-Tracker · Business
  • Business plan · 5 employees × ₹59₹295

₹295/month + GST

Prices per month + GST. Pay monthly, quarterly, half-yearly or yearly — yearly is billed at 10× monthly (2 months free).

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FAQ

Frequently asked questions

Is this payroll software suitable for a company with 10–50 employees?

Yes — it was designed for SMEs. You pay ₹59 per employee per month on the Business plan, and you can start on Essential for attendance and leave and move to Business when you are ready for payroll.

Does it handle income tax and Form 16?

Yes. Employees submit tax declarations with investment proofs and see their tax computation in the app. Admins review declarations and generate Form 16 and Form 24Q.

Can I give bonuses or one-time deductions?

Yes. One-off inputs such as bonuses and deductions are added to a payroll run before you finalise it.

What about employees who leave?

E-Tracker has a full offboarding flow — resignation, exit interview and clearance tasks — and admins process the final settlement in payroll.

Can my CA access payroll data?

Yes. Create a custom role with exactly the permissions your CA needs, and use reports to share payroll data.

Does E-Tracker transfer salaries?

No. Salaries are paid from your own bank; E-Tracker calculates them and gives employees their payslips.

Try E-Tracker free

Start with a free trial, no payment needed. Book a demo if you would like a walkthrough first.

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